Workplace & Office Manager

TL;DR

Workplace & Office Manager: Day-to-day management of workplace operations across hirify.global’s UK offices with an accent on facilities management, Health & Safety compliance, and consistent employee experience. Focus on coordinating maintenance, supplier performance, workplace onboarding, and fire safety arrangements across multiple locations.

Location: London office (attendance five days per week), with regular travel to Milton Keynes and Manchester offices

Company

hirify.global is a UK fintech focused on supporting established SMEs.

What you will do

• Lead day-to-day management of the London office and oversee workplace operations across Milton Keynes and Manchester.
• Ensure all offices are safe, welcoming, well-maintained, and meet consistent workplace standards.
• Manage workplace facilities and logistics: meeting rooms, reception, visitors, post, deliveries, and office equipment/consumables.
• Coordinate office moves, seating plans, workspace utilisation, and workplace onboarding for new joiners.
• Own Health & Safety compliance: risk assessments, statutory inspections, compliance records, and fire safety arrangements (including Fire Marshals and evacuation procedures).
• Manage suppliers and budgets: negotiate contracts, monitor service levels/costs, and handle purchase orders, invoices, and expenditure reporting.

Requirements

• Proven experience in Workplace Management, Office Management, or Facilities Management.
• Experience managing multiple office locations.
• Strong supplier/contractor and stakeholder management experience.
• Good knowledge of workplace Health & Safety and compliance requirements; IOSH Working Safely (or equivalent) and First Aid at Work qualification.
• Experience managing workplace budgets and invoices.
• Willingness to travel regularly to Milton Keynes and Manchester; based in the London office with attendance five days per week.

Culture & Benefits

• Flexible and hybrid working commitment (role requires five-day attendance in the London office).
• Private health cover, life assurance, and pension contributions.
• Discretionary bonus scheme and family-friendly policies (enhanced maternity & paternity leave).
• Full onboarding support and continued development opportunities.
• Regular social activities.