Conference Organizer

Location: Barcelona, Spain; fully onsite

Company

hirify.global is an open access scientific publisher headquartered in Switzerland, with a Barcelona office focused on scientific and external communications.

What you will do

• Plan and execute multiple academic conferences and corporate marketing events, covering logistics, programs, marketing, delivery, reporting, and financial reconciliation.
• Coordinate Chairs, journal editors, academic societies, speakers, attendees, partners, sponsors, and external vendors.
• Manage event platforms and websites, including abstract submissions, registrations, and payment processing.
• Build scientific programs, process abstracts, and coordinate contributors and speakers.
• Develop promotional plans and work with design teams on visual and marketing materials.
• Negotiate vendor contracts, track event budgets, and recommend process improvements.

Requirements

• Degree in Tourism, Hospitality, Event Management, or a related event field.
• 2–5 years of event coordination experience.
• Native Spanish and fluent English.
• Experience with academic publishing and scientific communities.
• Skills in Microsoft Office, project management, budget management, and online registration systems such as Sciforum.
• Strong attention to detail, communication, customer service, adaptability, and the ability to work under pressure.

Nice to have

• Scientific background.

Culture & Benefits

• Collaborative, diverse, and socially responsible international working environment.
• Professional development opportunities and opportunities to attend scientific conferences.
• Private health insurance and gym membership discount.
• Flexible start time schedule.
• 24 paid working days of holiday per calendar year, in addition to public and bank holidays in Spain.
• Team-building activities and a bonus system for high performers.

Hiring process

• Submit a CV and cover letter in English.