Co-op Administrative Assistant (Education)

TL;DR

Co-op Administrative Assistant (Education): Managing daily operations and financial functions of the hirify.global Okanagan Co-operative Education Program with an accent on administrative support, financial reconciliation, and student-employer coordination. Focus on optimizing recruitment logistics, maintaining CRM and web content, and ensuring compliance with university financial policies.

Location: On-site at hirify.global Okanagan Campus - Kelowna, BC, Canada

Salary: $4,695.00 - $5,385.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a leading research institution committed to excellence in teaching, innovation, and fostering a diverse and inclusive workforce.

What you will do

• Provide comprehensive administrative support, including calendar management, CRM updates (Maximizer), and Wordpress website maintenance.
• Manage recruitment logistics for the Co-op program, overseeing application processing, interview scheduling, and fee tracking.
• Execute financial operations, including creating requisitions, reconciling Visa transactions, and managing petty cash.
• Facilitate student job searches by posting opportunities on job boards (Symplicity) and coordinating interviews with employers.
• Plan and organize campus-wide career activities, orientations, and student training workshops.
• Collect and analyze student work term statistics and program feedback via Qualtrics and Canvas.

Requirements

• Must be based in or able to work on-site in Kelowna, BC, Canada.
• High school graduation and up to one year of post-secondary education in office management, communication, or computer studies.
• Over two years of experience in administrative and financial support roles.
• Proficiency in MS Word, Excel, PowerPoint, and database management applications.
• Strong verbal and written communication skills for professional interaction with stakeholders.
• Ability to work flexible hours, including evenings and weekends.

Nice to have

• Experience with Maximizer or similar CRM systems.
• Familiarity with hirify.global policies and procedures.
• Knowledge of standard financial management information systems.

Culture & Benefits

• Strong commitment to employment equity, diversity, and inclusion.
• Opportunity to work within an interfaculty experiential learning environment.
• Staff position under BCGEU Union representation.
• Collaborative atmosphere focused on professional development for undergraduate students.