HR and Payroll Specialist

TL;DR

HR and Payroll Specialist (HR Operations): Managing end-to-end payroll administration and new hire onboarding for US-based employers with an accent on compliance, data accuracy, and HRIS maintenance. Focus on reconciling payroll records, maintaining electronic personnel files, and ensuring adherence to US employment laws.

Location: Remote (Must align with US business hours, specifically CT/Texas timezone)

Company

hirify.global is a professional staffing and outsourcing firm that matches skilled specialists with global clients.

What you will do

• Administer full-cycle payroll, including timekeeping review, bonus tracking, and reconciliation across multiple systems.
• Manage the onboarding process for new hires, from sending instructions and tracking documentation to system entry.
• Maintain and audit electronic personnel files, ensuring all certifications and compliance records are current.
• Update employee data and process status changes within HRIS platforms such as Paychex Flex or Paylocity.
• Prepare recurring HR and payroll reports and develop Standard Operating Procedures (SOPs) and training materials.
• Monitor HR and payroll inboxes and provide general administrative support to the HR department.

Requirements

• 4+ years of experience in administrative support within Human Resources, payroll, or bookkeeping.
• 2+ years of experience using payroll and HR systems (e.g., Paychex Flex, Paylocity).
• Minimum 2 years of experience supporting United States based employers.
• Excellent written and verbal English communication skills.
• Proficiency with Google Workspace and Microsoft Office.
• Ability to work during US business hours (CT/Texas timezone).

Nice to have

• Working knowledge of California employment law, including wage, hour, and meal/rest break requirements.
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, complex formulas).
• Experience creating reports, checklists, and SOPs for HR processes.

Culture & Benefits

• Full-time remote work arrangement with a 40-hour weekly schedule.
• Flexible scheduling to accommodate payroll processing deadlines and onboarding activities.
• Professional environment with a strong emphasis on confidentiality and data security.
• Transparent and stress-free recruitment and placement process.