Manager, Events and Conferences

TL;DR

Manager, Events and Conferences (Event Production): Planning and delivering conferences, meetings, and events across a national healthcare advocacy organization with an accent on logistics, vendor coordination, budgets, and live, virtual, and hybrid production. Focus on managing complex timelines, resolving operational issues, coordinating cross-functional stakeholders, and delivering high-quality events at scale.

Location: Hybrid, with 2–3 days per week required in the New York City or Washington, DC office; approximately 35–40% domestic travel.

Company

A national nonprofit organization providing sexual and reproductive health care, education, advocacy, and support to affiliated healthcare providers across the United States.

What you will do

• Plan and execute conferences, meetings, and events across national teams, including physical, virtual, and hybrid formats.
• Manage event logistics, project plans, deliverables, timelines, registration, budgets, site visits, and venue relationships.
• Source and coordinate vendors, production partners, hotels, venues, accessibility providers, and event technology.
• Lead on-site event operations, resolve technical and logistical issues, and ensure compliance with security, legal, and IT requirements.
• Coordinate staffing plans and collaborate with internal teams, volunteers, affiliates, and external stakeholders to meet event goals.

Requirements

• 3–5 years of experience in conference and event planning, with a focus on logistics and operations.
• Experience with event planning platforms such as Bizzabo, Eventbrite, or Cvent.
• Strong event production, project management, organizational, multitasking, communication, and problem-solving skills.
• Strong experience with Canva and high proficiency in Google products.
• Ability to manage confidential information with discretion and respond outside normal working hours when operationally necessary.
• Ability to work in a hybrid arrangement with 2–3 days per week in the New York City or Washington, DC office and travel domestically approximately 35–40%.

Nice to have

• Bachelor’s degree in event management or a related field.
• CMP certification.

Culture & Benefits

• Mission-driven workplace focused on belonging, learning, diversity, equity, and inclusion.
• Full-time union employment.
• Work across a fast-paced, collaborative, and dynamic national organization.
• Opportunities to coordinate high-impact events with internal and external partners.