Operations Office Assistant (Maternity Cover)

TL;DR

Operations Office Assistant (Maternity Cover) (Procurement/Administration): Supporting procurement tenders, supplier communication, document management, and executive administration with an accent on structured information management, coordination, and confidentiality. Focus on preparing compliant tender documentation, optimizing digital folder structures, coordinating cross-functional requests, and tracking decisions and follow-up actions.

Salary: Total compensation starting from €42,000 gross per year, including a 20% variable bonus based on goal achievement.

Company

Develops high-tech electric-mobility and charging-infrastructure solutions from locations in South Tyrol, Italy, Germany, and the USA.

What you will do

• Support the Procurement team with tender documentation, reviews, coordination, and compliance checks.
• Communicate with suppliers and manage procurement-related documentation and administrative workflows.
• Define, optimize, and maintain digital folder structures according to 5S principles.
• Coordinate business card requests with employees, Marketing, and external suppliers.
• Support Directors with calendars, documents, confidential administrative tasks, meeting agendas, presentations, and action-item follow-up.
• Draft and distribute official supplier communications about certifications, policies, operational updates, and organizational notices.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, Economics, Engineering, or a related field, or equivalent professional experience.
• Experience in administration, procurement, operations support, project coordination, or executive assistance is advantageous.
• Understanding of procurement processes, supplier management, tender documentation, and administrative workflows.
• Strong organizational, documentation, information-management, communication, and interpersonal skills.
• Discretion and professionalism when handling confidential information and supporting senior management.
• Fluent English required.

Nice to have

• Knowledge of 5S methodologies and continuous improvement principles.
• German and/or Italian language skills.

Culture & Benefits

• Innovative work environment in a young, dynamic team.
• High-tech projects in the electric-mobility sector.
• Opportunities for advancement in a growing company.
• Further training opportunities.
• Additional company benefits.