Office Manager (Manufacturing)

TL;DR

Office Manager (Manufacturing): Coordinating daily operations across two manufacturing sites and providing executive logistics support with an accent on customer visit management and facility readiness. Focus on ensuring seamless plant tours, managing leadership travel, and maintaining high standards of workplace organization in a fast-paced industrial environment.

Location: Must be based in Carrollton, TX (On-site)

Company

hirify.global is a global leader in advanced liquid cooling solutions, powering the future of AI, edge computing, and high-performance systems.

What you will do

• Coordinate end-to-end customer visits, plant tours, and supplier days, including safety briefings and PPE distribution.
• Manage travel, lodging, and expense reporting for the CEO and leadership team.
• Oversee daily readiness of office and visitor spaces across two manufacturing facilities.
• Partner with the Plant Manager on facility maintenance, repairs, and vendor relationships.
• Handle non-production supplies, shipping, and internal event logistics.
• Ensure compliance with safety and visitor protocols during shop floor walkthroughs.

Requirements

• 3+ years of experience in office management or administrative coordination within a manufacturing or industrial environment.
• Must be comfortable working on a shop floor and wearing PPE.
• Proven experience coordinating customer visits and supporting senior leadership.
• Strong proficiency in Microsoft Office, particularly Excel.
• Excellent organizational, prioritization, and communication skills.
• Professional presence with the ability to handle sensitive information discreetly.

Nice to have

• Proficiency in Google Workspace.
• Familiarity with ERP or manufacturing software such as SAP, NetSuite, Epicor, or Plex.
• Bilingual in Spanish.

Culture & Benefits

• Competitive pay with overtime opportunities.
• Consistent day-shift schedule.
• Comprehensive benefits package including paid time off and holidays.
• Opportunity to work in an innovative, industry-disrupting environment.
• Collaborative and supportive team culture.