Administrative Officer (m/w/d)

Location: Berlin, Germany; on-site role supporting the local office and requiring mobility around Berlin and travel when needed.

Company

hirify.global is a global company opening a new branch and office in Berlin.

What you will do

• Set up the Berlin office, including premises, furniture, IT equipment, suppliers, and service contracts.
• Plan and track setup tasks, timelines, budgets, open items, and management updates.
• Run daily office administration, logistics, travel, events, deliveries, and supplier relationships.
• Coordinate with authorities, landlords, vendors, service providers, accountants, tax advisors, and lawyers.
• Support employee onboarding, invoices, expenses, purchase orders, bookkeeping documents, contracts, insurance, and compliance paperwork.
• Contribute to global administration initiatives, including company events, employee welfare, business travel, and cross-functional projects.

Requirements

• German at C2 level, fluent in written and spoken communication.
• English at C1 level or above, written and spoken, as the working language with global teams.
• At least 2 years of experience in office administration, office management, or a similar role.
• Hands-on experience with logistics and finance or legal support.
• Project management skills with the ability to plan, prioritise, and follow through on multiple tasks.
• Driving licence and a car required; ability to move around Berlin and travel when needed.

Nice to have

• Experience with accounting tools.
• Confidence using Adobe, Microsoft Office, or Google Workspace.

Culture & Benefits

• Opportunity to build a new office from the ground up and shape its operating processes.
• Long-term role with direct access to stakeholders and meaningful responsibility from the start.
• Membership in a global Admin team with international colleagues across several countries.
• Supportive environment focused on accountability, initiative, organisation, and collaboration.