Executive Assistant (All Genders)

Location: Munich, Germany, with regular hybrid work requiring 60% of the time in the office and 40% at home. An option is available to work abroad for up to 20 days in approved countries.

Salary: EUR 51,100–70,300 per year

Company

hirify.global is a pet e-commerce company serving more than 12 million customers, headquartered in Munich with offices across Europe.

What you will do

• Manage complex and changing calendars for two to three Executive Committee members.
• Coordinate meetings, agendas, materials, room bookings, virtual setups, and follow-up actions.
• Organise domestic and international travel, including transport, accommodation, itineraries, and documentation.
• Prepare expense reports and coordinate leadership meetings, workshops, and events.
• Manage confidential information and act as a central contact for internal and external stakeholders.
• Collaborate with other Executive Assistants, share best practices, support projects, and provide absence cover.

Requirements

• Several years of experience as an Executive Assistant, Personal Assistant, or in a comparable role supporting senior leaders.
• Experience managing complex calendars, travel arrangements, and competing priorities for senior executives.
• Strong organisational, time management, communication, and stakeholder management skills.
• Proactive, discreet, solution-oriented, independent, and attentive to detail.
• Confident use of Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel.
• Very good written and spoken English and German, with regular work from the Munich office.

Culture & Benefits

• Hybrid working with 60% office time and 40% home working.
• Development opportunities, training, and career support.
• Wellbeing offers and subsidised transport or bike leasing.
• 20% discount across hirify.global products.
• Multinational, collaborative, and inclusive working environment.