Payroll Administrator

TL;DR

Payroll Administrator (Finance): Managing multi-state payroll processing and compliance for a high-growth home goods company with an accent on tax regulations, 401(k) administration, and equity reporting. Focus on optimizing payroll workflows, ensuring federal and state law compliance, and managing non-employee worker payments.

Location: Hybrid (San Francisco, CA). Candidates should be able to come into the office.

Company

hirify.global is a modern design company specializing in furniture and home goods.

What you will do

• Process multi-state payroll using Rippling, ensuring compliance with federal, state, and local minimum wage and tax laws.
• Administer 401(k) contributions, including funding, reconciliations, and ongoing compliance reporting.
• Manage payroll tax filings, workers’ compensation audits, and unemployment/disability claims.
• Support equity compensation reporting in Carta and ensure payroll tax accuracy for stock-based events.
• Coordinate Pay Data Reporting, ACA compliance, and benefits non-discrimination testing.
• Manage non-employee workers including overseas EORs, contractor classifications, and payment processes.

Requirements

• 5+ years of payroll administration experience, preferably in a high-growth, multi-state environment.
• Strong working knowledge of U.S. payroll laws, tax regulations, and compliance requirements.
• Experience with payroll systems such as Rippling, Workday, or similar.
• Proficiency with Excel/Google Sheets.
• Ability to handle sensitive and confidential information with discretion.

Culture & Benefits

• 401(k) program with company matching up to 6%.
• Comprehensive medical, dental, and vision coverage with generous employer contributions.
• Participation in an employee stock option plan.
• Flexible hours, flexible PTO, and a hybrid work approach.
• 13 company holidays per year and a cell phone stipend of $100/month.
• Employee discount (40% off products) and commute reimbursement up to $150/month.