Project Coordinator (Medical Communications)

TL;DR

Project Coordinator (Medical Communications): Coordinating and administering medical communications projects from initiation through closeout with an accent on maintaining accurate timelines, documentation, and project data in agency systems. Focus on supporting resource booking, preparing internal and client status reporting, and assisting the medical/regulatory/legal (MLR) review process while escalating risks and issues promptly.

Location: Hybrid (Toronto, Ontario)

Salary: $52,000–$68,000 CAN

Company

hirify.global provides strategic learning and development, scientific advisory services, and medical communications solutions for the life sciences industry.

What you will do

• Support project coordination and administration from initiation through closeout under guidance from Client Engagement or a Project Manager.
• Create, maintain, and update project tasks, timelines, and milestones in the agency project management system.
• Assist with project setup, including timelines aligned to scopes of work and billing schedules, and support resource booking and hour scheduling.
• Prepare and maintain internal and client status reports; schedule and coordinate status meetings, including agendas and recaps.
• Support the medical/regulatory/legal (MLR) review process by handling document submission, tracking, and follow-up.
• Maintain organized project documentation and historical records; support expense tracking/allocation, audits, invoicing support, and revenue reporting as needed.

Requirements

• Bachelor’s degree required, or equivalent related industry experience (Communications, Life Sciences, Business, or related field preferred).
• 1–2 years of experience in project coordination, project management, or a related administrative role.
• Strong organizational and administrative skills with high attention to detail; ability to manage multiple tasks and deadlines in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills; ability to follow established processes and escalate issues or risks appropriately.
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Willingness to travel occasionally (<10%) to support client programs.

Culture & Benefits

• Hybrid work arrangement based out of the Toronto office.
• Compensation range of $52,000–$68,000 CAN, determined by skills and experience, with potential progression based on performance and tenure.
• Supportive, community-focused culture centered on meaningful work and quality delivery.
• Internationally recognized as a “Great Place to Work”.

Hiring process

• Interviews with relevant stakeholders to assess coordination experience, communication skills, and fit for fast-paced project work.
• Evaluation of experience with project workflows/tools and ability to maintain accurate documentation and timelines.