People Operations Associate (Office Manager Track)

TL;DR

People Operations Associate (Office Manager Track): Hands-on support for onboarding/offboarding, contracting, scheduling, office administration, and internal operations with an accent on workflow automation and keeping the London office running smoothly. Focus on managing operational cadence, coordinating events and service providers, and providing technical support for IT/AV and hybrid events.

Location: Based in London or nearby (hybrid; standard 3 days, sometimes 4 days per week in-person) in Victoria.

Company

hirify.global builds an AI-native platform to streamline enterprise procurement with automated approvals, renewals, supplier risk visibility, and spend tracking.

What you will do

• Build and maintain onboarding, offboarding, contracting, scheduling, and administrative workflows (including laptop setup and contract filing).
• Support operational cadence by handling admin, workflows, and logistics that free up leaders to focus on the business.
• Maintain office culture and operations: weekly food orders, office moves and fit-outs, and managing cleaning/reconfiguration service providers.
• Plan and run London socials and internal events, including coordination for IT and AV for hybrid meetings.
• Assist across Operations projects as needed (e.g., month-end bookkeeping support and payment runs) and help with cross-functional planning.
• Get involved in a range of tasks including audits, merch, and scheduling for company meetings.

Requirements

• Location: based in London or nearby and able to work in-person in Victoria (hybrid; typically 3 days, sometimes 4 days per week).
• Strong organisational skills with attention to detail and comfort working with systems and processes.
• Ability to manage changing priorities and last-minute requests with strong time management.
• Comfort learning technical tools for a non-technical role (e.g., using AI to help build workflows; learning IT and AV basics).
• Strong interpersonal skills to communicate comfortably with senior leaders and new hires.
• Demonstrated initiative and a track record of getting things done (formal work experience not required).

Culture & Benefits

• Hybrid working with set in-office days (Tuesdays, Wednesdays, and Thursdays).
• UK benefits package and geo-localised benefits (details provided in the posting).
• Opportunity to learn operationally in a high-growth tech startup and gain exposure across finance and other internal teams.
• Supportive environment focused on making things run smoothly and delivering high-quality execution.

Hiring process

• Interviews with structured evaluation against hard-specified requirements (deterministic rejection criteria may apply if check-box requirements are not met).
• AI note-takers may be used to transcribe interview notes; opt-out can be requested in the application free-text field.