Senior Administrative Assistant

TL;DR

Senior Administrative Assistant: Provide experienced office/business support to a department with an accent on calendar management, meeting coordination, travel/expense processing, and day-to-day site/office operations. Focus on handling confidential requests, preparing meeting materials, and coordinating vendors and internal tools to keep office workflows running smoothly.

Location: Boston, MA

Salary: $39 - $58

Company

Vertex is a global biotechnology company investing in scientific innovation.

What you will do

• Manage calendars for assigned personnel, including scheduling internal and off-site meetings, securing rooms, and coordinating catering and day-of logistics.
• Book flights and hotels, complete expense reports, and arrange team lunches/dinners and offsite meetings.
• Coordinate and prepare meeting materials (agendas, pre-reads, minute/note-taking, and assembling/editing PowerPoint presentations).
• Process group purchase orders, invoices, and contracts; support visitor registration and onboarding of new personnel.
• Ensure seamless day-to-day physical office operations (office supplies inventory, coordination with IT and Facilities for equipment, and maintaining a productive environment).
• Oversee local vendor relationships, review and track office budget, and protect confidentiality of site initiatives.

Requirements

• 2 years of administrative experience (or equivalent combination of education and experience).
• Established knowledge of Microsoft Office products.
• Strong time management and organizational skills to prioritize and multitask.
• High attention to detail and discretion for sensitive/confidential correspondence.

Culture & Benefits

• Hybrid-eligible role: choose Hybrid (up to two remote days per week) or On-Site (five days per week on-site with ad hoc flexibility).
• Comprehensive benefits including medical, dental, and vision, generous paid time off (including a week-long company shutdown in Summer and Winter), and educational assistance.
• 401(k) and annual bonus/equity awards; commuting subsidy and matching charitable donations.
• Flex status is subject to Vertex’s Flex @ Vertex Program policy.

Hiring process

• Interviews and evaluation of administrative experience, discretion, and ability to manage calendars, meetings, and office operations.