Office Coordinator (Healthcare)

TL;DR

Office Coordinator (Administration): Managing the daily operations and front-desk reception of the corporate office with an accent on visitor experience and facility coordination. Focus on streamlining office procedures, vendor management, and enhancing the first-day experience for new hires.

Location: Onsite in Dallas, TX

Company

hirify.global provides valuation, strategic, and compliance solutions exclusively for the healthcare industry.

What you will do

• Serve as the primary point of contact for all visitors, clients, candidates, and vendors, ensuring a professional welcoming experience.
• Oversee day-to-day corporate office operations, including seating charts, facilities maintenance, and office appearance.
• Manage office purchasing and maintain relationships with suppliers for office equipment, catering, and maintenance.
• Coordinate conference room scheduling and logistics for executive, board, and internal meetings.
• Support HR with interview logistics for candidates and coordinate the onboarding experience for new hires.
• Develop and maintain operational documentation and office standards to increase overall efficiency.

Requirements

• Must be based in Dallas, TX.
• 3–5 years of experience in office administration, workplace operations, facilities coordination, or hospitality.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills with a professional customer service mindset.
• Experience coordinating vendors and managing corporate purchasing accounts.

Nice to have

• Bachelor's degree.
• Experience supporting a corporate headquarters or professional services organization.
• Experience managing office budgets or coordinating corporate events.
• Experience working with commercial office building facilities management.

Culture & Benefits

• Professional and welcoming corporate environment.
• High-impact role serving as the face of the company's corporate headquarters.
• Collaborative interaction with various departments across the organization.