Administrative Assistant (CMMS)

TL;DR

Administrative Assistant (CMMS): Managing service requests and administrative functions for facilities management at a customer site with an accent on work order tracking and data accuracy. Focus on overseeing CMMS operations, managing physical inventory, and coordinating communication between stakeholders.

Location: Onsite in Des Moines, IA, USA

Salary: $21 - $24 per hour

Company

hirify.global provides efficient business, technology, and facilities management solutions designed to help government and commercial clients reduce operational costs.

What you will do

• Act as the central point of contact for the CMI team, tenants, and the customer.
• Oversee the tracking and documentation of work orders, preventive maintenance schedules, and project progress.
• Manage, disburse, and report on non-consumable physical inventory items and warranties.
• Handle CMMS operations, data management, reporting, and electronic filing.
• Coordinate conference room scheduling and parking pass distribution.
• Monitor centralized email inboxes and toll-free phone lines to process service requests.

Requirements

• High School diploma (Bachelor's degree preferred).
• At least 3 years of strong administrative support experience in a high-demand environment.
• Proficiency in the National Computerized Maintenance Management System (NCMMS) and/or Maximo is required.
• Must be able to pass a government background check.
• Effective written and spoken communication skills.
• Ability to work in a fast-paced environment with multiple stakeholders.

Culture & Benefits

• Full-time employment.
• Equal opportunity employer committed to diversity and inclusion.
• Professional and high-demand work environment emphasizing operational excellence.