Office Manager / Receptionist (Fintech)

TL;DR

Office Manager / Receptionist (Administration): Ensuring smooth daily office operations and providing front-facing support for employees and clients with an accent on facility coordination and administrative efficiency. Focus on managing procurement, coordinating external providers, and organizing corporate events.

Location: On-site in Düsseldorf, Germany

Company

A leading global Fintech company providing professional audit and accounting software to over 500,000 users worldwide.

What you will do

• Manage daily office operations and provide a professional welcome to visitors, clients, and business partners.
• Coordinate office facilities, supplies, and handle procurement processes with external service providers.
• Oversee office security and safety compliance, including access control and fire safety systems.
• Provide administrative support and remote coordination for the Stuttgart office from the Düsseldorf headquarters.
• Organize client visits, business lunches, and internal company employee events.
• Collaborate with People Operations to support internal communications and workplace experience.

Requirements

• Relevant experience in office administration, executive support, or a similar role.
• Solid understanding of procurement, vendor coordination, and facility operations.
• Excellent written and verbal professional communication skills.
• Strong organizational, time management, and project coordination skills.
• Must be based in or able to work on-site in Düsseldorf, Germany.
• Flexibility for occasional travel to Stuttgart if required.

Culture & Benefits

• Competitive compensation including salary and comprehensive benefits.
• Collaborative and inclusive culture that encourages knowledge sharing.
• Focus on work-life balance with flexible options and generous time-off policies.
• Opportunities to collaborate with a diverse global team on international projects.
• Recognition programs, performance bonuses, and career growth opportunities.