Meeting And Event Specialist

TL;DR

Meeting and Event Specialist (Corporate Events): Coordinating end-to-end logistics, vendor management, and onsite execution for high-quality corporate meetings and events with an accent on precision, budget tracking, and guest experience. Focus on managing event registrations via Swoogo, producing branded materials, and ensuring seamless operational delivery in a fast-paced environment.

Location: Must be based in Richmond, VA (Hybrid role, no relocation provided)

Salary: $62,400–$85,800

Company

hirify.global is a Fortune 500 holding company specializing in insurance, reinsurance, and advisory services with a global presence.

What you will do

• Manage end-to-end event logistics including planning, production, onsite setup, and post-event reporting.
• Coordinate with vendors to ensure services and materials meet high organizational standards.
• Assist with RFPs, budget tracking, and accurate expense reconciliation.
• Utilize the Swoogo platform to manage event registrations, communications, and websites.
• Prepare event materials such as nametags, gift bags, and seating charts with high attention to detail.
• Research and propose creative approaches to enhance guest experience and identify cost-saving opportunities.

Requirements

• Bachelor’s degree required (Hospitality Management or Marketing preferred).
• 3+ years of corporate meeting and event planning experience required.
• US Work Authorization required (no visa sponsorship available).
• Must be based in Richmond, VA (no relocation).
• Proficiency in Office 365, MS Teams, SharePoint, and WebEx.
• Ability to travel overnight and work occasional evenings or weekends.

Nice to have

• Certified Meeting Professional (CMP) designation.
• Experience with the Swoogo event platform.

Culture & Benefits

• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with employer match.
• Employee Stock Purchase Plan.
• Paid Time Off (PTO) and corporate holidays.
• Parental leave and disability insurance options.