Program Manager

TL;DR

Program Manager (R&D Operations): Own end-to-end scheduling and coordination for R&D onboarding, building systems, rhythms, and infrastructure for a consistent first-weeks experience with an accent on cross-functional coordination across Product and Engineering and time-zone-aware logistics. Focus on measuring program effectiveness, identifying operational gaps, and driving execution of additional cross-functional R&D programs from design through day-to-day delivery.

Location: Warsaw office with an office-centric hybrid schedule (Mon, Tue, Thu in office; Wed work from home; Fri depends on work type)

Salary: 16 500–18 500 PLN gross per month (base salary range)

Company

Asana is a platform for human + AI collaboration used by millions of teams worldwide.

What you will do

• Own scheduling and coordination for R&D onboarding: cohort planning, session logistics, presenter coordination, and calendar systems across time zones.
• Maintain scalable program infrastructure by owning Asana projects, templates, and tracking systems for onboarding and other R&D programs.
• Measure program effectiveness using feedback loops and lightweight metrics, then iterate to continuously improve.
• Identify and close operational gaps by spotting coordination breakdowns across team seams and driving scalable fixes with stakeholders.
• Communicate clearly across R&D with status updates, documentation in the internal knowledge base, and efficient meeting rhythms.
• Drive end-to-end execution of 1–2 additional cross-functional R&D programs (e.g., feedback mechanisms, enablement sessions, operational rituals).

Requirements

• Experience in program or project coordination, including owning scheduling, logistics, and operational workflows across multiple stakeholders or workstreams.
• Strong organizational skills and attention to detail; ability to manage competing priorities without missing deliverables.
• Clear, structured communication skills for engineering, product, and leadership audiences (crisp status updates and stakeholder cadence).
• Collaborative, cross-functional working style; ability to build trust and deliver without direct authority.
• Proactive problem-solving: spot coordination gaps early, propose practical fixes, and follow through to implementation.
• Comfort working with tools and operational systems (including Asana) and applying AI-powered workflows to streamline operations and reporting.

Nice to have

• Demonstrated curiosity about AI tools and emerging technologies, with willingness to learn and leverage them for productivity and decision-making.

Culture & Benefits

• Contract of Employment (UoP) for employees in Poland.
• Health insurance with dental and travel coverage (Lux Med).
• Vacation allowance, career growth budget, home office setup budget, and gym/fitness card.
• Family support and mental health support via Carrot and Modern Health.
• Office days include breakfast and lunch catering; MacBooks provided with necessary accessories.