Payroll & Benefits Administrator

TL;DR

Payroll & Benefits Administrator: Managing end-to-end semi-monthly payroll and benefits administration for a distributed team across Canada and the U.S. with an accent on compliance, data accuracy, and system reconciliation. Focus on maintaining HRIS integrity, supporting year-end tax filings, and ensuring seamless payroll operations in a fast-paced, AI-focused engineering environment.

Location: Must be based in Canada or the United States (Remote-friendly).

Company

hirify.global is an applied AI engineering firm that designs and ships AI co-workers to integrate into enterprise operations across various industries.

What you will do

• Administer semi-monthly payroll for salaried and hourly employees across Canada and the U.S.
• Maintain and verify employee data within HRIS and payroll systems, including new hires and terminations.
• Process benefits, pension transactions, and reconcile group plan invoices.
• Prepare annual tax documents such as T4s, W-2s, and ROEs while supporting year-end reporting.
• Validate timesheets and perform routine payroll reconciliations to ensure accuracy.
• Respond to employee inquiries regarding payroll and benefits while maintaining strict data confidentiality.

Requirements

• 3–5 years of hands-on payroll and benefits administration experience.
• Working knowledge of payroll legislation and tax compliance in both Canada and the U.S.
• Experience with full-cycle payroll processing and HRIS systems like ADP or BambooHR.
• Strong proficiency in Excel and experience managing sensitive data.
• Ability to manage competing deadlines and maintain high attention to detail.
• Degree or diploma in Human Resources, Accounting, or a related field.

Nice to have

• Payroll Compliance Practitioner (PCP) designation.
• Experience with Slack and SharePoint workflows.

Culture & Benefits

• Remote-first work environment.
• Opportunity to work with a highly experienced team averaging 15+ years of industry experience.
• Focus on craft, ownership, and direct feedback in a fast-moving AI engineering culture.
• Collaborative environment working across HR, Finance, and IT departments.