Executive Administration (Logistics)

TL;DR

Executive Administration (Logistics): Managing daily office operations, facility maintenance, and vendor services to ensure a seamless workplace environment with an accent on procurement, inventory control, and hospitality management. Focus on optimizing administrative processes, maintaining compliance, and supporting employee engagement initiatives within a global logistics organization.

Company

hirify.global is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions with over 5,500 employees worldwide.

What you will do

• Manage daily office administration, facility maintenance, and infrastructure upkeep.
• Oversee cafeteria operations, ensuring food quality and hygiene standards are met.
• Coordinate employee transportation, travel arrangements, and hospitality services.
• Manage vendor relationships, contracts, and invoice processing.
• Handle procurement and inventory management for office supplies and consumables.
• Support employee engagement events and maintain administrative compliance and reporting.

Requirements

• Proven experience in office administration or facilities management.
• Strong organizational skills with the ability to manage multiple vendors and service providers.
• Proficiency in inventory management and budget tracking.
• Excellent communication skills for coordinating with internal teams and external vendors.
• Attention to detail regarding compliance, safety guidelines, and documentation.

Culture & Benefits

• Opportunity to work within a global, diverse, and close-knit community.
• Clear pathways for career growth and professional development.
• Exposure to a wide range of multinational customers across various industrial verticals.
• Supportive environment focused on operational excellence and workplace quality.