Finance & Directorate Assistant (Finance)

TL;DR

Finance & Directorate Assistant (Finance): Providing operational and administrative support for hirify.global in Wales with an accent on financial management and directorate coordination. Focus on coordinating budget cycles, managing financial workflows, and supporting executive operations.

Location: Hybrid; minimum of twice per week attendance at the Cardiff office is required

Salary: £27,319 to £30,378

Company

The UK’s largest university, a world leader in flexible part-time education combining research excellence with a mission to widen access to higher education.

What you will do

• Support finance activities including raising Purchase Orders, processing invoices, and managing travel claims.
• Coordinate the annual business planning cycle, quarterly forecasts, and the preparation of budget reports.
• Manage Directorate and Finance mailboxes, triaging enquiries and resolving issues with central finance teams.
• Provide administrative and logistical support for Directorate meetings and events, including annual degree ceremonies.
• Handle general administration, document formatting, and maintenance of confidential filing systems.
• Coordinate recruitment activity and support the onboarding process for new staff.

Requirements

• Proven experience in an administrative or business support role.
• Proficiency in Microsoft Teams and SharePoint.
• Ability to manage multiple stakeholders and effectively prioritize a varied workload.
• Excellent written and verbal communication and interpersonal skills.
• Must be based in or able to commute to the Cardiff office.

Nice to have

• Experience with finance processes, budget controls, and financial regulations.
• Experience using Microsoft Power BI.
• Knowledge of GDPR and handling sensitive information.
• Welsh language skills or willingness to learn.

Culture & Benefits

• Openness to flexible working arrangements, including job shares, part-time, or compressed hours.
• Strong emphasis on work-life balance.
• Overtime pay or time off in lieu for occasional out-of-hours work.

Hiring process

• Face-to-face interviews on-site at the Cardiff office (anticipated for the week commencing 17 August 2026).