Project Management, Cost Controls and Field Manager

TL;DR

Project Management, Cost Controls and Field Manager: Consolidating project expenditures and forecasted expenditures into CAA ICON budget reports while monitoring hard/soft costs, exposures, invoices, pay applications, and draw requests with an accent on cost management, risk tracking, and resolving scope changes, delay claims, and design impacts. Focus on maintaining accurate cash flow and budget reporting, coordinating payment reviews with clients and lenders, and supporting contract administration and FF&E procurement/field management as needed.

Location: Chicago, IL

Salary: $95,000 - $129,000 per year

Company

CAA ICON is an owner’s representative and strategic management consulting firm for sports and entertainment facility owners/operators.

What you will do

• Consolidate project expenditures and forecasted expenditures into budget reports and forms.
• Monitor and review overall project budget accuracy (hard/soft costs), including committed/uncommitted amounts, risk/exposure logs, and cost documentation.
• Manage cost controls: track and forecast cash flow, budget transfers, client-approved adjustments, contingency/exposure adjustments, and maintain project-specific reporting logs.
• Oversee monthly billings and payment application management by aligning invoices, pay applications, and project budgets; maintain an internal invoice tracker.
• Evaluate and recommend adjustments to contractor payment applications to ensure accuracy and compliance; lead invoice/payment coordination with client, lenders, contractors, and consultants.
• Support contract administration and, as needed, project field management including FF&E procurement, delivery, installation, and participation tracking (SBE/MBE) across owner vendor contracts.

Requirements

• Bachelor’s degree in Finance, Engineering, or Construction Management (or related field).
• 5-7 years of related experience, including supervisory/managerial experience.
• Advanced Microsoft Office Suite experience, specifically Excel.
• Strong analytical skills and attention to detail; ability to communicate variances/issues clearly and propose solutions.
• High-level understanding of Design-Build and CMAR agreements; good understanding of FF&E procurement.
• Ability to travel as required to meet client/project needs.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) plan.
• Paid vacation/holidays and paid sick time.
• Flexible Spending Accounts (health care and dependent care) and telemedicine.
• Paid parental leave and other paid leaves of absence; educational assistance.
• Educational assistance, mental health resources, and an Employee Assistance Plan.

Hiring process

• Discuss role fit and compensation details with a CAA recruiter.