Records Management Analyst (Financial Services)

Location: Toronto Office at 483 Bay Street, moving to 3 Robert Speck Parkway in Mississauga approximately late 2026; flexible hybrid schedule with remote, hybrid, and in-office options. Current work authorization for Canada is required.

Salary: CAD 85,000–101,000 total annual cash compensation, including base salary and target discretionary performance bonus.

Company

hirify.global provides investment portfolios and services to individuals and institutions and develops information governance practices to protect client and corporate information.

What you will do

• Support the enterprise Records & Information Management framework, operating model, controls, and maturity roadmap.
• Implement and enforce records management policies, data classification standards, and retention and disposition procedures.
• Maintain retention schedules and classification frameworks while reviewing business-unit practices for compliance.
• Map data flows, repositories, and storage locations across physical and electronic environments.
• Coordinate compliant retention, archiving, and destruction activities and oversee related third-party providers.
• Advise business units, deliver training, and develop KPI/KRI dashboards and leadership reporting.

Requirements

• Current authorization to work in Canada is required.
• Three-year college degree or equivalent work experience.
• At least 3 years of experience in records management, information governance, data privacy, or a related field.
• Hands-on experience with records retention and disposition, physical and digital records lifecycle management, M365, SharePoint, and records repositories.
• Experience supporting regulatory compliance and audit activities, with strong documentation, reporting, communication, and collaboration skills.
• Ability to work independently, exercise judgment, and solve non-routine problems across data flows, technology environments, and operational processes.

Nice to have

• Experience with data governance or privacy programs.
• Background in financial services or another regulated industry.
• Vendor management experience with physical or digital archiving solutions.
• Knowledge of financial services products, processes, and industry requirements.

Culture & Benefits

• Flexible working arrangements with remote, hybrid, and in-office options.
• Company RRSP contributions after six months, with no employee matching required.
• Employer-paid health benefits from the first day, including up to CAD 6,000 annually for mental health services and therapy.
• Parental leave top-up to 100% of salary for 25 weeks and generous paid time off, including two paid volunteer days annually.
• Home office equipment allowance of up to CAD 650 and access to professional development courses, tuition reimbursement, and designation rewards.
• Inclusive workplace supported by employee resource groups and diversity programs.