Records Management Analyst

TL;DR

Records Management Analyst (Data Governance): Supporting the enterprise Records & Information Management (RIM) and Data Governance program with an accent on lifecycle management of physical and digital information assets. Focus on ensuring regulatory compliance, mapping data flows, and collaborating with cross-functional teams to strengthen operational resilience.

Location: Must have current work authorization for Canada. Role is hybrid with office locations in Toronto and Mississauga.

Salary: $85,000–$101,000 CAD (base salary plus target bonus).

Company

A leading financial services firm dedicated to helping Canadian investors build better financial futures for over 35 years.

What you will do

• Support the development and enforcement of the enterprise RIM Framework, policies, and retention schedules.
• Conduct periodic reviews of business unit practices to ensure adherence to retention and destruction requirements.
• Map data flows, repositories, and storage locations to ensure lifecycle control.
• Coordinate secure archival and destruction activities across physical and electronic repositories.
• Act as a trusted advisor to business units regarding records management tools and best practices.
• Develop and maintain metrics, dashboards, and reporting for leadership.

Requirements

• Current work authorization for Canada is required.
• College Degree (3-year program) or equivalent working experience.
• 3+ years of experience in records management, information governance, or data privacy.
• Hands-on experience with records lifecycle management and enterprise systems like M365 and SharePoint.
• Experience supporting regulatory compliance and audit activities.
• Strong written and verbal communication skills.

Nice to have

• Experience with data governance or privacy programs.
• Background in financial services or regulated industry environments.
• Exposure to vendor management for archiving solutions.

Culture & Benefits

• Flexible working arrangements including remote, hybrid, and in-office options.
• Comprehensive health benefits starting on day one with 100% employer-paid premiums.
• Company-funded RRSP contribution after 6 months with no employee matching required.
• Parental leave top-up to 100% of salary for 25 weeks.
• Up to $650 for home office equipment and extensive professional development opportunities.