Facilities Administrator

TL;DR

Facilities Administrator (Facilities Management): Providing administrative and systems support for a national portfolio of over 210 properties with an accent on repair and maintenance (R&M) and capital expenditure (CapEx) project tracking. Focus on maintaining accurate project documentation, managing facilities software platforms, and coordinating financial processes across internal teams and vendors.

Location: Must be based in the United States (US-based role with US-specific benefits and E-Verify requirements).

Salary: $71,586–$89,482

Company

hirify.global is a growing national real estate company managing a portfolio of over 210 self-storage properties.

What you will do

• Provide administrative support for R&M and CapEx projects from setup to closeout.
• Maintain accurate project records including contracts, invoices, permits, and insurance documentation.
• Manage the facilities software platform, including user access, data integrity, and reporting.
• Track project deadlines, budgets, and purchase orders while coordinating with internal stakeholders and vendors.
• Assist in vendor recruitment, onboarding, and certificate of insurance tracking.
• Prepare and distribute project tracking and leadership reports to ensure operational efficiency.

Requirements

• 3–5 years of experience in facilities, property management, or project administration.
• Hands-on experience with facilities management software (e.g., ServiceChannel, FacilIQ, Yardi).
• Advanced proficiency in Microsoft Excel, including pivot tables and reporting tools.
• Familiarity with R&M and CapEx projects in commercial real estate.
• Strong organizational and communication skills to manage multiple priorities in a fast-paced environment.
• Must be authorized to work in the United States (E-Verify employer).

Nice to have

• Associate’s or Bachelor’s degree in Business Administration, Facilities Management, or Real Estate.
• Experience in a multi-site real estate or self-storage environment.
• Platform administrator or power-user experience with facilities management systems.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance (PPO).
• 401(k) plan with company match.
• Generous paid time off including vacation, nine paid holidays, and three floating holidays.
• Tuition reimbursement opportunities.
• Company-paid life insurance and short/long-term disability coverage.
• Paid parental leave.