Executive Administrative Assistant

TL;DR

Executive Administrative Assistant (Energy): Providing high-level operational and administrative support to C-Suite executives in a corporate environment with an accent on floor management, security protocol compliance, and executive scheduling. Focus on maintaining executive floor readiness, managing visitor systems, and ensuring seamless daily operations for senior leadership.

Location: Must be based in Houston, TX (Onsite)

Salary: $35/HR

hirify.global

A professional staffing firm providing specialized administrative and operational talent to corporate clients.

What you will do

• Provide executive-level administrative support to senior leadership and executive assistants.
• Manage daily executive floor operations, including conference room scheduling and visitor management.
• Ensure strict compliance with security protocols and access control for the executive floor.
• Coordinate executive meetings, events, catering, and logistics.
• Maintain executive common areas and submit facility maintenance requests.
• Provide backup coverage for executive leadership desks and basic AV troubleshooting.

Requirements

• 8–10 years of experience in executive administrative or assistant roles.
• Proven experience supporting C-Suite executives in large corporate environments.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams).
• Professional executive presence with excellent communication skills.
• High degree of discretion and integrity when handling confidential information.
• Ability to work onsite in Houston, TX, Monday–Friday, 7:00 AM – 4:00 PM.

Nice to have

• Experience in the Oil & Gas or Energy industry.
• Familiarity with Microsoft Copilot (AI) tools.
• Experience with executive office security protocols and AV troubleshooting.

Culture & Benefits

• Professional corporate environment on a secured executive floor.
• Opportunity to work with high-level executive leadership.
• Structured, predictable schedule in a fast-paced setting.