Executive Assistant III

TL;DR

Executive Assistant III (Administration): Providing high-level administrative support to senior Creative Operations leaders with an accent on complex calendar management, travel coordination, and event logistics. Focus on navigating conflicting priorities, improving operational workflows, and maintaining seamless communication across distributed teams.

Location: Must be based in or able to work onsite in Cupertino, CA or Culver City, CA (Hybrid/Onsite: Tue-Thu)

Salary: $52–$57/hour

Company

hirify.global is a professional services firm providing staffing and consulting solutions.

What you will do

• Manage complex, multi-calendar scheduling and resolve conflicting priorities for multiple leaders.
• Coordinate meeting preparation, ensuring leaders have necessary materials and context.
• Execute team meetings, offsites, and events, including logistics and resource management.
• Identify and implement improvements to administrative workflows to increase efficiency.
• Arrange domestic and international travel and process expense reports.
• Communicate effectively across Slack and email with stakeholders in various time zones.

Requirements

• 5+ years of experience supporting senior-level management.
• Must be able to work onsite in Cupertino or Culver City, CA, Tuesday through Thursday.
• Proficiency in Apple productivity tools (Calendar, Mail, Numbers, Pages, Keynote) and collaborative software like Slack and Webex.
• Proven ability to manage complex travel and expense reporting.
• Experience supporting distributed teams across multiple time zones.
• Strong discretion and ability to handle confidential information.

Culture & Benefits

• Access to medical, dental, and vision insurance.
• 401K contribution options.
• Paid Time Off (PTO) and sick leave.
• Opportunity to work in a fast-paced creative environment.