Recruitment Operations Coordinator (Recruiting)

TL;DR

Recruitment Operations Coordinator (Recruiting): Providing administrative, recruitment, and marketing support to the Recruitment Team and executive assistant support to the Director with an accent on operational efficiency and candidate experience. Focus on managing end-to-end recruitment coordination, executive diary management, and business office operations.

Location: Hybrid - Ortigas, Pasig City, Philippines

Company

hirify.global is a professional recruiting and staffing agency focused on delivering talent solutions.

What you will do

• Provide high-level executive and personal assistant support to the Director, including diary and travel management.
• Coordinate day-to-day office operations, SharePoint filing systems, and facility maintenance.
• Manage job postings on SEEK, Indeed, and LinkedIn, while maintaining candidate records in Vincere ATS.
• Handle candidate coordination, interview scheduling, and reference checks via Referoo.
• Assist with in-house marketing campaigns, branded collateral, and social media content distribution.
• Support finance functions by coordinating invoicing requests through Xero and HubDoc.

Requirements

• 3+ years of experience in administration, recruitment coordination, or executive support.
• Proficiency with ATS, CRM, Microsoft Office, and SharePoint.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills for stakeholder management.
• Proactive approach to problem-solving and a high level of attention to detail.

Culture & Benefits

• Comprehensive health benefits: HMO, dental, and life insurance for the employee and one dependent from day one.
• Financial incentives: Uncapped placement incentives.
• Paid time off: Birthday, vacation, and medical leave, with partial cash conversion for vacation days.
• Professional growth: Ongoing training and upskilling opportunities.
• Team engagement: Annual parties, family days, and team-building activities.