Legal Team and Operations Assistant

TL;DR

Legal Team and Operations Assistant (Legal/Operations): Providing high-quality administrative and operational support to the Legal, Compliance, and Company Secretariat team with an accent on document coordination, workflow management, and legal technology implementation. Focus on driving process improvements, leveraging AI tools for automation, and maintaining efficient departmental systems.

Location: Must be based in London (Hybrid: 50% onsite requirement).

Company

The hirify.global is a globally recognised news organisation dedicated to delivering impartial journalism and quality information worldwide.

What you will do

• Provide high-quality document support, including preparing, formatting, and finalising contracts and legal documents.
• Support the Company Secretariat with minute books, Companies House filings, and audit reviews.
• Assist the Compliance team with GDPR requests, guidance maintenance, and operational tracking.
• Manage departmental technology systems, including user access, training, and troubleshooting.
• Coordinate departmental meetings, offsites, and travel planning while managing shared mailboxes.
• Work with the Legal Operations Manager to document workflows, playbooks, and identify automation opportunities.

Requirements

• Solid experience in an executive assistant, legal assistant, or similar support role within a legal context.
• Strong organisational skills with the ability to manage multiple tasks, deadlines, and priorities.
• Excellent attention to detail regarding document accuracy, meeting logistics, and financial reporting.
• Confident partner management skills with the ability to build relationships across a diverse organisation.
• Commitment to learning and mastering new skills, particularly AI systems and legal technology.
• Ability to work collaboratively in a fast-paced environment.

Nice to have

• Demonstrable exposure to legal operations, process improvement, or change management.
• Experience with tools such as Google Workspace, Coupa, NetDocuments, or Legal AI products.

Culture & Benefits

• Hybrid working model supporting flexibility and team cohesion.
• Generous annual leave and inclusive parental leave packages.
• Medical cover and subsidised gym memberships.
• Commitment to diversity, equity, and inclusion with a supportive, collaborative culture.