Executive Assistant (ICT)

TL;DR

Executive Assistant (Administration): Providing high-level executive, governance, and administrative support to the Managing Director and Executive Management Team with an accent on strategic coordination and corporate governance. Focus on managing executive workflows, coordinating governance forums, and ensuring organizational compliance.

Location: Hyde Park, ZA (Onsite)

Company

hirify.global is a professional services firm operating within the ICT and technology sectors.

What you will do

• Act as the primary point of contact between the Managing Director, executive team, employees, and external stakeholders.
• Manage complex executive calendars, appointments, and travel arrangements to optimize executive productivity.
• Coordinate and administer governance forums including ExCo, ManCo, and Management Review Meetings (MRM).
• Prepare meeting agendas and packs, record accurate minutes, and track the implementation of action items.
• Handle contract administration, document control, and the preparation of executive reports and presentations.
• Support the Quality Management System (QMS) administration to ensure documentation remains compliant.

Requirements

• Degree in Business Administration, Management, Corporate Governance, or a related field recognized by SAQA.
• Minimum 7 years of experience providing executive-level support to senior directors or management teams.
• Proven experience in board and committee administration and professional minute taking.
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Valid driver's licence.
• Strong capabilities in report writing, records management, and stakeholder coordination.

Nice to have

• Qualification in Project Management or Quality Management Systems (QMS).
• Experience working within the ICT, technology, or professional services environments.

Culture & Benefits

• Opportunity to work directly with top-level executive leadership in a professional corporate environment.
• Focus on maintaining the highest levels of discretion, confidentiality, and ethical conduct.
• Engagement in strategic business activities and continuous improvement initiatives.