Real Estate Operations Coordinator (Property Management)

TL;DR

Real Estate Operations Coordinator (Property Management): Managing day-to-day operations of residential and commercial portfolios with an accent on tenant communication, leasing compliance, and maintenance coordination. Focus on maintaining accurate records in property management systems and ensuring efficient portfolio performance for U.S.-based clients.

Location: Remote (Must be available during U.S. business hours)

Company

hirify.global is a recruitment and staffing partner connecting professionals with remote operational roles in U.S.-based property management portfolios.

What you will do

• Manage tenant inquiries regarding rent, lease terms, and maintenance requests.
• Process lease agreements, renewals, and onboarding documentation.
• Maintain accurate records and generate reports in systems like Yardi, AppFolio, or Buildium.
• Coordinate maintenance work orders with vendors and monitor resolution progress.
• Prepare owner statements, cash flow summaries, and vacancy reports.
• Ensure compliance with Fair Housing standards and internal operational procedures.

Requirements

• 2+ years of experience in property management, leasing, or real estate operations.
• Hands-on experience with Yardi, AppFolio, or Buildium.
• Strong proficiency in Microsoft Office and Google Workspace.
• Excellent written and verbal English communication skills.
• Ability to work during U.S. client business hours.
• High attention to detail and organizational skills.

Nice to have

• Experience managing portfolios of 100+ units.
• Background in multi-state property management.
• Familiarity with trust accounting and security deposit management.
• Experience with residential, commercial, or mixed-use portfolios.

Culture & Benefits

• Fully remote work environment.
• Opportunity to support diverse U.S. real estate portfolios.
• Clear career progression paths into Property or Operations Management.
• High level of ownership over operational workflows.

Hiring process

• Initial phone screen.
• Spark Hire intro video (3–5 minutes).
• Practical task (lease processing or reporting scenario).
• Client interview and background verification.