Virtual Assistant (Operations)

TL;DR

Virtual Assistant (Administrative Support): Providing administrative and operational support across multiple business functions with an accent on calendar management, CRM maintenance, and communication coordination. Focus on organizing priorities, executing research tasks, and ensuring smooth day-to-day operations for US-based clients.

Location: Remote (Must be based in Peru)

Company

hirify.global is a professional services firm connecting skilled virtual assistants with growing businesses.

What you will do

• Manage calendars and schedule meetings using Google Calendar and Microsoft Outlook.
• Maintain CRM systems and organize digital files in Google Drive, Dropbox, and SharePoint.
• Conduct online research on competitors and market trends, compiling findings into organized reports.
• Handle client and vendor communication, including routing inquiries and following up on outstanding items.
• Support operations through invoicing, light bookkeeping, and project tracking via Asana, Trello, and Notion.
• Prepare meeting agendas, notes, and professional business documentation.

Requirements

• 1–2 years of experience in Virtual Assistant, Administrative, or Executive support roles.
• Strong proficiency with Google Workspace and Microsoft Office.
• Excellent written and verbal English communication skills.
• Must be based in Peru and available to work U.S. client business hours.
• Reliable internet connection and a professional remote workspace.

Nice to have

• Experience with CRM platforms such as HubSpot, Salesforce, or Zoho CRM.
• Familiarity with QuickBooks or Xero.
• Experience supporting startups, entrepreneurs, or remote teams.
• Proven ability to manage multiple executives or clients simultaneously.

Culture & Benefits

• Fully remote work environment.
• High level of ownership across multiple business functions.
• Supportive and collaborative remote company culture.
• Clear career growth paths into Executive Assistant or Operations Management roles.

Hiring process

• Initial phone screen.
• Introductory video recording via Spark Hire.
• Practical assessment covering calendar, inbox, or research tasks.
• Final client interview and background verification.