Administrative Support III

TL;DR

Administrative Support III (Office Administration): Providing comprehensive clerical and coordinating support for the Federal Aviation Administration (FAA) with an accent on document management, scheduling, and executive assistance. Focus on maintaining office workflows, managing travel arrangements, and ensuring compliance with federal formatting standards.

Company

hirify.global is a diversified holding company providing business services, technology, and infrastructure solutions to federal and commercial clients.

What you will do

• Manage daily front office operations including calendar updates and meeting scheduling.
• Handle incoming calls and coordinate communications for the office.
• Support virtual and in-person meetings by recording minutes and tracking action items.
• Draft and format correspondence according to FAA style guides.
• Coordinate executive travel arrangements using government software.
• Maintain branch SharePoint sites and assist with timekeeping processes.

Requirements

• Must be able to obtain and maintain federal customer clearance.
• High School diploma or GED with 6+ years of experience, or Bachelor's degree with 4+ years of experience.
• Superior organizational, analytical, and time management skills.
• Excellent interpersonal communication skills for working with staff at all levels.
• Ability to work proactively with minimal supervision.
• Must be authorized to work in the United States.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance starting on day one.
• 401(k) plan with immediate vesting.
• Paid Time Off and 11 observed Federal Holidays.
• Professional development assistance and training opportunities.
• Legal aid, family planning, and fertility assistance programs.
• Short-term and long-term disability insurance.