PWS Team & Admin Assistant

Location: Hong Kong; hybrid with a minimum of 3 days per week in the office

Temporary full-time role for 6 months.

Company

hirify.global develops collaboration and productivity solutions and supports flexible, inclusive working environments.

What you will do

• Provide daily administrative support, including filing, invoicing, supplier management, and office-related tasks.
• Manage product samples, including ordering, packing, and shipping.
• Support the PWS leadership team with agenda planning, travel coordination, hotel and flight bookings, transfers, and visa arrangements.
• Coordinate meetings, workshops, team activities, dinners, and virtual or in-person events across Hong Kong, Shanghai, and other APAC offices.
• Liaise with internal stakeholders and external suppliers, manage event logistics, and support event budgets and invoicing.
• Assist the Head of Events & Operations with global events and improvements to processes and tools.

Requirements

• 3–5 years of experience providing administrative and team support in an international environment.
• Experience in event management or hospitality.
• Proficiency with Google Suite, Microsoft Office, and standard office administration practices.
• Basic knowledge of finance and accounting systems, such as Oracle Ipro.
• Fluent written and spoken English, Cantonese, and Mandarin required.
• Strong organizational, planning, communication, interpersonal, problem-solving, and prioritization skills, with a proactive and reliable approach.

Nice to have

• Additional language skills.

Culture & Benefits

• Collaborative and inclusive environment focused on positive global impact.
• Flexible working environments and a hybrid work model.
• Comprehensive benefits packages that vary by location.
• Support for physical, financial, emotional, intellectual, and social wellbeing.