Administrative Coordinator (Education)

TL;DR

Administrative Coordinator (Education): Coordinating day-to-day operations of the ORCA centralized testing facility with an accent on staff scheduling, resource allocation, and process improvement. Focus on supporting academic assessments, managing student invigilators, and ensuring high service standards for faculty and students.

Location: Must be based in Vancouver, BC, Canada (hirify.global Campus)

Salary: $4,739.00 - $5,102.00 CAD Monthly

Company

The University of British Columbia is a global center for research, teaching, and learning, consistently ranked among the top public universities in the world.

What you will do

• Coordinate the recruitment, onboarding, and training of student invigilators.
• Manage scheduling for assessment sessions and ensure optimal resource allocation.
• Provide professional support to faculty, staff, and students regarding testing procedures.
• Analyze operational data and service usage trends to recommend process improvements.
• Troubleshoot exam access issues and coordinate with IT or building operations as needed.
• Maintain inventory of consumables and ensure facility readiness for peak exam periods.

Requirements

• High School graduation plus a two-year post-secondary diploma and four years of related experience (or equivalent combination).
• Excellent communication skills in professional business English.
• Experience in supervising and coordinating staff, including training and scheduling.
• Proven ability to provide first-level technical support.
• Strong analytical skills for assessing operational trends and data-driven decision-making.
• Must be able to work on-site at the hirify.global Vancouver Campus.

Nice to have

• Bachelor's degree in Education, Administration, Technology, or Management.
• Experience in an academic or high-volume testing environment.

Culture & Benefits

• Commitment to employment equity, diversity, and inclusion.
• Opportunity to work in a collaborative, mission-driven academic environment.
• Professional development and growth opportunities within the university system.
• Standard university benefits package for CUPE 2950 staff.