Grants Associate

TL;DR

Grants Associate: Coordinating grant administration across the full grantmaking lifecycle with an accent on Salesforce-based grants management, award/payment processing, and maintaining accurate grant records. Focus on data management and analysis to support equitable funding decisions, plus administrative and project support for special initiatives.

Location: USA - Remote

Salary: $48K–59K USD

Company

hirify.global (WES) is a non-profit social enterprise supporting educational, economic, and social inclusion for immigrants, refugees, and international students.

What you will do

• Administer grants end-to-end: track initiatives in the pipeline, structure application/review workflows in Salesforce, and manage award and payment processes with recipients.
• Maintain accurate grant records and donation documentation; recommend improvements to tools and resources to streamline grant administration.
• Support equitable grantmaking by documenting processes and sharing clear instructions to applicants, grantee partners, and staff.
• Conduct desk research and participate in webinars to identify emerging equitable philanthropic funding approaches and make recommendations.
• Develop and manage surveys, collect and maintain recipient/applicant data in systems like Salesforce and Microsoft Forms, and analyze data to inform funding decisions.
• Provide administrative and project support for grantmaking portfolios and special projects, including planning support and meeting logistics.

Requirements

• Bachelor’s degree or an acceptable equivalent combination of education and experience in a relevant field.
• 2+ years of relevant professional experience coordinating administrative activities with strong organizational skills and attention to detail.
• Strong data management skills with analytical and critical thinking abilities.
• Comfort with new applications and systems; ability to quickly learn and operate new tools.
• Strong project management skills to deliver accurate work in a fast-paced environment and manage multiple priorities and deadlines.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and excellent written and oral communication skills.

Nice to have

• Experience in philanthropy, grants management, immigration, refugee resettlement, and/or social sectors.
• Experience with Salesforce for CRM, data management, or grants management.

Culture & Benefits

• Remote work with flexible scheduling and generous time-off policies.
• Comprehensive wellness programs and a focus on work-life balance.
• Competitive compensation and comprehensive benefits.
• Learning opportunities, training programs, and tuition reimbursement for professional growth.
• Inclusive, mission-driven culture with community and connection activities.

Hiring process

• Inclusive recruitment process welcoming applicants from diverse backgrounds.
• Accommodation support available during the recruitment process.