Temporary Production Coordinator

TL;DR

Temporary Production Coordinator: Managing the production of accurate valuation documents and supporting specialist departments with an accent on data accuracy, administrative precision, and client service. Focus on coordinating complex valuation workflows, maintaining extensive databases, and ensuring compliance with corporate standards under demanding deadlines.

Location: London (Onsite)

Company

hirify.global is a global leader in the art and luxury market, facilitating the sale of exceptional objects through auctions, private sales, and retail since 1744.

What you will do

• Support the Head of Production and Valuations Managers in processing and formatting valuation documents.
• Manage valuation enquiries and coordinate the receipt of work from internal experts.
• Maintain and update valuation databases, spreadsheets, and priority lists with high attention to detail.
• Arrange valuation visits and manage travel logistics for the team.
• Liaise with specialist departments, Tax & Heritage, and Business Development to share client and project information.
• Provide high-level client service while maintaining strict confidentiality and GDPR compliance.

Requirements

• Minimum 2 years of practical administrative experience at an international auction house.
• Graduate degree, ideally in History of Art.
• Advanced Excel skills are essential.
• Fluent English (oral and written) is required.
• Strong organizational skills with the ability to work under pressure and meet tight deadlines.
• Professional communication skills and a methodical approach to data management.

Nice to have

• Knowledge of Sotheby’s valuation systems and corporate culture.
• Proficiency in Photoshop.
• Fluency in a second European language.

Culture & Benefits

• Opportunity to work within a prestigious global auction house environment.
• Exposure to diverse selling categories including fine art, jewelry, and luxury collectibles.
• Professional development within a leading international team.
• Commitment to equal opportunity and inclusive workplace practices.