Facility Administrative Assistant

TL;DR

Facility Administrative Assistant: Providing comprehensive operational and HR support to the facility management team with an accent on administrative coordination, reporting, and office efficiency. Focus on managing HR documentation, facility communications, safety program tracking, and basic accounting tasks to ensure smooth daily operations.

Location: Must be based in Portland, CT, USA

Salary: $22.79–$30.38 per hour

Company

hirify.global is a leader in sustainable waste solutions, providing innovative materials management to help businesses achieve carbon-negative outcomes.

What you will do

• Manage HR administrative tasks including recruiting support, interview coordination, and new hire processing.
• Serve as a liaison for IT, payroll, and timekeeping issues to ensure operational continuity.
• Prepare and update management reports, Excel spreadsheets, and PowerPoint presentations.
• Coordinate facility meetings, events, and community relations projects.
• Support the Facility Safety Coordinator with document management and safety program administration.
• Handle basic accounting and purchasing duties, including data entry and account reconciliation.

Requirements

• Must be based in or able to work onsite in Portland, CT
• Minimum 5 years of experience in Executive or Office Administration
• Advanced proficiency in MS Excel, PowerPoint, and Outlook
• High School Diploma or GED
• Ability to perform physical tasks such as standing, sitting, and operating office equipment

Culture & Benefits

• Comprehensive medical, dental, and vision insurance plans
• Industry-leading 401(k) plan with up to 7% company match
• Paid parental leave, paid time off, and paid holidays
• Short- and long-term disability benefits
• Company-paid life and AD&D insurance