Administrative Assistant

TL;DR

Administrative Assistant: Providing executive and team administrative support in a fast-paced environment with an accent on complex calendar coordination across multiple time zones and high-volume communications. Focus on arranging travel and meeting logistics, processing expense reports and invoices, and maintaining strict confidentiality while supporting internal compliance.

Location: New York, NY (Onsite)

Salary: $35/HR

Company

hirify.global provides staffing support for business operations.

What you will do

• Provide comprehensive administrative support to executives and team members.
• Manage complex calendars across multiple time zones and prioritize/coordinate meetings.
• Schedule and coordinate phone, video, and in-person meetings, including logistics and materials.
• Arrange domestic and international travel, including itineraries and visa coordination.
• Prepare and process expense reports and invoices (e.g., Concur) and handle high-volume calls and communications.
• Perform general administrative tasks (filing, scanning, document preparation, data entry) while maintaining strict confidentiality and compliance with internal policies.

Requirements

• Proven experience as an Administrative or Executive Assistant in a fast-paced environment.
• Strong calendar management experience with multiple stakeholders and time zones.
• Experience coordinating travel and processing expense reports.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Zoom.
• Experience with expense management tools such as SAP Concur.

Culture & Benefits

• Fast-paced, team-oriented environment supporting senior leaders.
• Emphasis on professionalism, discretion, and integrity when handling sensitive information.
• Clear focus on accuracy and attention to detail across communications, scheduling, and documentation.

Hiring process

• Interviews to assess administrative support experience, calendar/travel coordination skills, and tool proficiency.
• Evaluation of communication style, discretion, and ability to manage multiple priorities under pressure.