Executive Assistant (Automotive)

TL;DR

Executive Assistant (Automotive): Managing daily operations, client communication, and CRM workflows for a fast-growing automotive business with an accent on operational efficiency and project coordination. Focus on maintaining GoHighLevel CRM hygiene, scheduling, and ensuring seamless communication between contractors, clients, and leadership.

Location: Must be based in Mexico, Colombia, Brazil, Costa Rica, or Jamaica. Working hours: U.S. Business Hours.

Company

hirify.global is a talent sourcing partner connecting professionals with fast-growing businesses.

What you will do

• Manage inbound client inquiries and prioritize urgent requests.
• Maintain and organize CRM records, pipelines, and workflows in GoHighLevel.
• Coordinate with freelance contractors to track deliverables and project timelines.
• Handle calendar management, meeting scheduling, and preparation of materials.
• Conduct operational research and organize findings into actionable reports.
• Support leadership with daily operational alignment and follow-through.

Requirements

• 2+ years of experience supporting founders, executives, or operations teams.
• Strong hands-on experience with GoHighLevel (GHL) and Google Workspace.
• Excellent written and verbal English communication skills.
• Ability to manage priorities independently without constant oversight.
• Reliable remote work setup and stable internet connection.
• Must be based in Mexico, Colombia, Brazil, Costa Rica, or Jamaica.

Nice to have

• Experience in automotive industry operations.
• Familiarity with presentation and research tools like Gamma, Notebook LM, or PowerPoint.
• Background in service-based business operations.

Culture & Benefits

• Fully remote role with high ownership and visibility.
• Opportunity to work closely with a founder in a fast-growing business.
• Clear growth path into Operations Manager or Executive Operations Lead roles.
• Exposure to diverse CRM and workflow management systems.

Hiring process

• Initial phone screen.
• Video interview with recruiter.
• Client interview.