Event Planning Virtual Assistant (Operations Support)

TL;DR

Event Planning Virtual Assistant (Operations Support): Managing administrative, logistical, and design tasks for a specialized wedding planning and wellness coaching business with an accent on timeline management and vendor coordination. Focus on creating scaled event layouts in Aisle Planner, managing COIs, and streamlining operational efficiency.

Location: Remote, must be based in the Philippines (Central Luzon, Central Visayas, or Davao Region)

Company

A full-service wedding planning business combining traditional event planning with wellness coaching and LCSW expertise.

What you will do

• Draft and update comprehensive event timelines within Aisle Planner.
• Coordinate with vendors to collect contracts and essential event details.
• Request, track, and file Certificates of Insurance (COIs) for venues and vendors.
• Create accurate, scaled event floor plans and layouts based on venue dimensions using Aisle Planner.
• Maintain accurate client and vendor information within the CRM and Aisle Planner.
• Track internal project progress and tasks using Trello.

Requirements

• Proven experience in event planning administration or as a VA within the events industry.
• Proficiency in Aisle Planner is mandatory.
• Must be based in the Philippines (specifically Central Luzon, Central Visayas, or Davao Region).
• Exceptional attention to detail and strong communication skills.
• Highly responsive, reliable, and able to problem-solve independently.

Nice to have

• Experience using Trello for task management.

Culture & Benefits

• Ongoing, consistent work with opportunities for professional growth.
• Flexible hourly contract with the potential to move to a monthly retainer.
• Support for a unique business niche blending planning with wellness coaching.