Real Estate Specialist (Transaction Coordinator)

TL;DR

Real Estate Specialist (Transaction Coordinator): Managing end-to-end real estate transaction workflows, MLS listings, and compliance documentation with an accent on deadline-driven coordination and operational accuracy. Focus on maintaining transaction checklists, tracking contingency milestones, and ensuring seamless communication between agents, lenders, and title companies during U.S. business hours.

Location: Must be based in Colombia, Mexico, Costa Rica, Argentina, or Brazil and available to work during U.S. business hours.

Company

hirify.global is a real estate operations and transaction management firm supporting brokerages and investment teams.

What you will do

• Manage 5–15+ active real estate transactions simultaneously from offer to closing.
• Maintain transaction checklists, timelines, and milestone tracking for all active deals.
• Create and manage MLS listings and syndicate them across major real estate platforms.
• Ensure all contracts, disclosures, and addenda remain complete and compliant with state regulations.
• Coordinate with escrow officers, title companies, lenders, and inspectors to meet all deadlines.
• Prepare transaction pipeline reports and support brokerage operations.

Requirements

• 2+ years of experience in transaction coordination, real estate operations, or brokerage support.
• Hands-on experience with MLS platforms, DocuSign, and transaction management systems like Dotloop or SkySlope.
• Strong proficiency in Google Workspace or Microsoft Office.
• Excellent written and verbal English communication skills.
• Ability to work independently in a remote environment during U.S. business hours.
• Strong understanding of real estate contracts, disclosures, and compliance workflows.

Nice to have

• Active real estate license or Transaction Coordinator certification.
• Experience managing 10+ concurrent transactions.
• Familiarity with marketing tools like Canva or InDesign.
• Experience supporting high-volume brokerages or investment teams.

Culture & Benefits

• Fully remote role with structured workflows.
• Opportunity for professional growth into senior coordination or operations management roles.
• Exposure to diverse real estate operations and compliance workflows.

Hiring process

• Initial screening call and recruiter interview.
• Client interview.
• Offer and onboarding.