Admin Assistant (Bookkeeping & Inventory Management)

TL;DR

Admin Assistant (Bookkeeping & Inventory Management): Managing financial records, payroll, and inventory systems for a service-driven business with an accent on operational accuracy and vendor coordination. Focus on maintaining precise bookkeeping, optimizing inventory workflows, and ensuring administrative efficiency during U.S. business hours.

Location: Must be based in the UAE, Qatar, Bahrain, or Oman. Work is remote but requires alignment with U.S. business hours.

Company

hirify.global is a creative, service-driven business focused on operational excellence.

What you will do

• Manage daily bookkeeping, invoice processing, and financial reconciliations.
• Support payroll calculations and ensure timely payment processing.
• Monitor inventory levels, coordinate restocking, and maintain tracking systems.
• Build and maintain professional vendor relationships and track payment schedules.
• Create and update operational reports, spreadsheets, and documentation.
• Ensure data accuracy across all financial and administrative systems.

Requirements

• Proven experience in bookkeeping, accounting support, or financial administration.
• Hands-on experience with inventory management and vendor coordination.
• Strong proficiency with QuickBooks, Square, or similar accounting systems.
• Advanced skills in Microsoft Excel or Google Sheets.
• Ability to work independently in a remote environment during U.S. business hours.
• Excellent written and verbal communication skills.

Nice to have

• Experience supporting small businesses or creative agencies.
• Familiarity with U.S. small business tax processes and compliance.
• Experience creating operational SOPs or process documentation.
• Bachelor’s degree in Accounting, Finance, or Business Administration.

Culture & Benefits

• Fully remote work environment.
• Focus on operational clarity and professional growth.
• Opportunity to manage end-to-end financial and inventory workflows.

Hiring process

• Initial phone screen and video interview with a recruiter.
• Practical assessment focused on bookkeeping or inventory management.
• Final interview and background verification.