Bookkeeping Specialist – Multi-Company Operations (Finance)

TL;DR

Bookkeeping Specialist (Finance): Managing financial records and accounting processes for multiple business entities with an accent on QuickBooks administration and multi-entity synchronization. Focus on ensuring data accuracy across 17+ companies, managing digital financial archives, and optimizing expense reporting workflows.

Location: Remote. Work schedule must be flexible between 8:00 AM to 8:00 PM Simi Valley, CA Time.

Company

hirify.global provides professional staffing and business process outsourcing services to help companies scale their operations.

What you will do

• Maintain accurate financial records and perform account reconciliations across multiple QuickBooks company files.
• Manage and troubleshoot QuickBooks and Expensify bank feed connections and synchronization issues.
• Organize and archive financial documents within complex Dropbox folder structures for various business entities.
• Process monthly financial documents from accounting portals, ensuring proper naming and categorization.
• Perform recurring administrative and bookkeeping tasks for 17+ separate companies consistently.
• Collaborate with internal stakeholders to resolve discrepancies and improve workflow efficiency.

Requirements

• 2–3 years of professional bookkeeping experience.
• Strong proficiency in QuickBooks Online and Microsoft Excel.
• Experience managing multiple QuickBooks files or working with multiple companies.
• Experience using cloud-based document management platforms like Dropbox or OneDrive.
• Strong written and verbal English communication skills.
• Technical Requirements: Windows laptop/desktop with minimum 16 GB RAM and Intel Core i5 (10th Gen or newer), i7, or AMD Ryzen 5 equivalent.