Workplace Operations Coordinator

TL;DR

Workplace Operations Coordinator: Own day-to-day office operations for the New York office, including vendor management, workplace experience programming, and facilities coordination with an accent on employee experience, process improvement, and cross-functional support across People, IT, and Facilities. Focus on creating a welcoming onsite environment, coordinating logistics for onboarding and visitors, and ensuring operational excellence through walk-throughs, maintenance coordination, and safety readiness.

Location: New York, New York, United States

Salary: $42.79 - $53.85 per hour

Company

hirify.global provides software that helps law firms, government agencies, and corporations review and analyze large volumes of documents for investigations and litigation.

What you will do

• Greet employees and visitors, manage workplace communications, and handle day-to-day office requests with a strong customer service mindset.
• Plan and execute onsite culture-building events, oversee lunch and snack programs with vendors, and support onboarding and recruiting logistics.
• Coordinate facilities and space operations: run regular office walk-throughs, liaise with onsite property management, manage seating plans, and support workplace systems.
• Serve as a point of contact for on-site emergencies and help maintain updated safety procedures and emergency response plans.
• Build relationships with local vendors and partner with IT to troubleshoot workplace tech issues, track equipment inventory, and support infrastructure projects.
• Provide light administrative support to the People team as needed and continuously improve employee-facing workplace processes.

Requirements

• 2+ years of experience in office management, workplace operations, facilities, event programming, hospitality, employee experience, people operations, or a closely related area.
• Ability to independently manage day-to-day responsibilities with strong attention to detail, sound judgment, and urgency.
• Clear, fast, friendly communication skills and a service-oriented approach to supporting employees and visitors.
• Comfort balancing recurring operational responsibilities with new requests, knowing when to escalate and adjust priorities.
• Cross-functional collaboration experience with teams such as People, IT, and Facilities.
• Comfort with Google Workspace and ability to learn new tools and systems quickly; able to lift 25–30 lbs and use basic tools/equipment for office upkeep.

Culture & Benefits

• Work in the midtown New York office with a requirement of at least four days per week in-office.
• Equity program; 401(k) with company matching.
• Health, dental, and vision insurance; Flexible Spending Accounts (health and dependent care).
• Paid parental leave; approximately 10 days (80 hours) of sick leave; 17 paid vacation days plus 11 federal holidays.
• Learning & Development annual allocation and professional membership dues support.
• Modern Health membership for mental health and wellness; company-sponsored life and disability insurance.

Hiring process

• Onboarding includes sessions on product, policies, processes, and team structure and goals.
• Interviews may include coordination support for candidate interviews and new hire onboarding logistics.