Operations Coordinator (Modernization)

TL;DR

Operations Coordinator (Modernization): Managing administrative duties for the service operations department to ensure efficient and cost-effective project execution. Focus on maintaining operational systems, processing project documentation, and coordinating with sales and field teams to support modernization workflows.

Location: Must be based in Philadelphia, PA

Company

hirify.global is a global leader in the elevator and escalator industry, committed to innovation, safety, and sustainable urban mobility.

What you will do

• Maintain accurate records in operations systems and inter-departmental calendars.
• Process final acceptance forms, certified payroll packages, and project closeout documentation.
• Coordinate with the Sales Contract Administrator to manage service account holds and adjustments.
• Prepare permits, intent-to-install forms, and change orders for modernization projects.
• Schedule final inspections and attend weekly operation meetings to assign tasks.
• Analyze daily, weekly, and monthly reports to resolve open commitments and invoice holds.

Requirements

• Must be located in or able to work in Philadelphia, PA.
• High school diploma, GED, or equivalent technical certification.
• Three to six months of experience in business administration.
• Proficiency in basic administrative tasks and documentation management.
• Ability to work effectively in a corporate environment.

Nice to have

• Previous experience in elevator repair administration.
• Working knowledge of Oracle databases.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance plans.
• 401(k) Retirement Savings Plan with a 5% company match.
• 15 days of vacation and 11 paid holidays per year.
• Paid sick leave and up to six weeks of paid parental leave.
• Tuition reimbursement and professional growth opportunities.
• Company-paid life insurance and disability coverage.