Operations Management Analyst (Government)

TL;DR

Operations Management Analyst (Government): Managing operational and correspondence workflows for the Office of the Secretary of War with an accent on executive-level task tracking and administrative coordination. Focus on facilitating classified/unclassified correspondence via CATMS and ensuring mission requirements are met for senior leadership.

Location: On-site at the Pentagon, Alexandria, VA (Monday-Friday)

Company

hirify.global is a non-profit organization dedicated to enhancing national and homeland security through independent analysis and practical solutions for public institutions.

What you will do

• Manage correspondence workflow and assign tasks via the Correspondence and Task Management System (CATMS).
• Develop and monitor internal suspense tracking systems for official documents, letters, and projects.
• Prepare metrics, weekly action reports, and reconciliation reports identifying critical actions for government leadership.
• Provide guidance on official Department of War correspondence standards and signature package requirements.
• Coordinate administrative functions including HR, IT, security, facilities management, and SCIF maintenance.
• Develop training materials and provide instruction on CATMS processes and organizational missions.

Requirements

• Active Top Secret security clearance at time of hire (ability to obtain TS/SCI).
• Ability to provide on-site support at the Pentagon Monday through Friday during core business hours.
• Master's degree with 12+ years of relevant experience, or Bachelor's degree with 17+ years of experience.
• Proven experience supporting correspondence management and executive secretariat functions within federal organizations.
• Expertise in using CATMS and the Department of War Manual for Written Material.
• Deep knowledge of the structure and missions of the Office of the Secretary of War.

Nice to have

• Active TS/SCI security clearance.
• Experience supporting senior government leadership in high-visibility operational environments.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, and Teams.
• Experience improving operational processes and identifying efficiencies in executive support.

Culture & Benefits

• Mission-driven environment focused on public service and national security impact.
• Collaborative culture valuing integrity and initiative.
• Equal Opportunity Employer committed to diversity and inclusion.