Coordinator, Business Project Management (Event Management)

TL;DR

Coordinator, Business Project Management (Event Management): Coordinating convening events and visa support for the Gender Equality Division with an accent on logistics, scheduling, and international participant coordination. Focus on delivering high-quality offsite experiences and optimizing visa application processes.

Location: Based in Seattle, WA. Must have unrestricted work authorization in the USA (no sponsorship provided).

Salary: $36.68 - $51.39 per hour

Company

The largest nonprofit fighting poverty, disease, and inequity around the world.

What you will do

• Manage end-to-end project planning, coordination, and logistical support for multiple division convenings and events.
• Act as the primary point of contact for internal and external collaboration to ensure event quality and alignment with goals.
• Partner with the Travel and Visa team to research country-specific requirements and draft visa support documents.
• Develop and maintain SOPs, FAQs, and guidance materials for convening and visa processes.
• Track service metrics and produce recurring workload reports to assist in resource planning.

Requirements

• Experience in project coordination, business operations, or event management within a fast-paced environment.
• Broad knowledge of basic project management practices and tools.
• Proven ability to manage multiple projects simultaneously while maintaining high attention to detail.
• Strong conflict resolution skills and the ability to solve problems on the fly.
• Unrestricted work authorization in the USA is required.

Nice to have

• Experience planning and executing events across diverse international environments.

Culture & Benefits

• Comprehensive medical, dental, and vision coverage with no premiums.
• Generous paid time off and paid family leave.
• Foundation-paid retirement contributions.
• Commitment to a diverse, equitable, and inclusive workplace.
• Opportunities to engage in various employee communities.