Document Specialist (Infrastructure)

TL;DR

Document Specialist (Infrastructure): Managing and processing project documentation and records for large-scale infrastructure projects with an accent on document control and compliance. Focus on utilizing Procore for record maintenance, coordinating vendor submissions, and ensuring accuracy of engineering drawings.

Location: On-site in Clayton, NC

Salary: $70,000 - $95,000 a year

Company

Global professional services company specializing in transforming the planning and execution of infrastructure and capital projects through digital innovation and AI.

What you will do

• Manage and process project documentation, including Turnover Packages (TOP), engineering drawings, and vendor submissions.
• Use Procore to upload, organize, track, and maintain project records to ensure easy access.
• Coordinate with vendors and internal teams for timely submission and approval of documentation.
• Review and verify documentation for accuracy, completeness, and compliance with project standards.
• Collaborate with project managers and stakeholders to resolve discrepancies and provide progress updates.
• Generate periodic reports on documentation status, pending submissions, and approvals.

Requirements

• 5-7 years of experience as a Document Specialist, preferably in construction or engineering environments.
• Proficiency in using Procore for document management.
• Strong organizational and time management skills with high attention to detail.
• Excellent communication skills for coordinating with internal and external stakeholders.
• Must be able to work on-site in Clayton, NC.

Nice to have

• Familiarity with technical documentation, including engineering drawings and project submissions.
• Ability to work independently and as part of a team to meet tight deadlines.

Culture & Benefits

• Opportunity to work on high-impact projects like factories, grids, and transit systems.
• Collaborative environment alongside engineers, technologists, and strategists.
• Commitment to diversity, equity, and inclusion in all employment decisions.
• Equal opportunity employer providing support for veterans and individuals with disabilities.