Trade Show Coordinator (AI)

TL;DR

Trade Show Coordinator (AI): Planning and executing the presence at industry conferences and tradeshows for Tavily's AI search engine with an accent on event logistics, vendor management, and lead generation. Focus on managing end-to-end booth procurement, tracking event ROI, and coordinating post-show lead handoffs to sales.

Location: Remote (Must be based in the United States)

Salary: $61,600 - $77,000 USD

Company

hirify.global is building a full-stack AI cloud platform and Tavily, a search engine designed to power RAG and real-time reasoning for AI agents.

What you will do

• Plan and manage end-to-end tradeshow and event logistics, including booth design, shipping, and staffing.
• Maintain the annual events calendar and manage budgets for 10–20 events per year.
• Coordinate with vendors, exhibitors, and internal stakeholders to ensure seamless execution.
• Oversee pre-show promotions and manage post-show lead handoff to the sales team.
• Track event performance metrics and report on the impact on the sales pipeline.
• Negotiate contracts with venues, vendors, and event organizers.

Requirements

• 2–4 years of experience in event coordination or field marketing.
• Must be authorized to work in the United States.
• Strong project management skills with proficiency in tools like Asana or Monday.com.
• Willingness to travel up to 30% of the time.
• Ability to manage multiple projects simultaneously under tight deadlines.

Nice to have

• Experience with CRM systems such as Salesforce or HubSpot for lead tracking.

Culture & Benefits

• 100% company-paid medical, dental, and vision coverage for employees and families.
• 401(k) plan with up to 4% company match and immediate vesting.
• Generous parental leave: 20 weeks for primary caregivers and 12 weeks for secondary caregivers.
• Monthly remote work reimbursement for mobile and internet costs.
• Company-paid short-term, long-term, and life insurance.