Payroll Manager (ADP Workforce Now)

TL;DR

Payroll Manager (ADP Workforce Now): Managing end-to-end semi-monthly and bi-weekly payroll for a multi-entity telehealth organization with an accent on multi-state tax compliance and ADP system administration. Focus on optimizing payroll workflows, ensuring adherence to FLSA and state wage laws, and coordinating financial reconciliations.

Location: Remote (Must be authorized to work in the US)

Salary: $120K – $135K

Company

hirify.global is a technology-powered psychiatry practice transforming mental health care accessibility in the U.S.

What you will do

• Manage end-to-end payroll processing for multi-entity structures using ADP Workforce Now.
• Maintain state and local tax registrations and withholding configurations across multiple jurisdictions.
• Ensure compliance with federal, state, and local wage and hour laws, including FLSA.
• Administer incentive compensation, bonus calculations, and equity-related payroll entries.
• Collaborate with Finance to prepare journal entries and reconcile payroll liability accounts.
• Serve as the functional system administrator for payroll modules within ADP WFN and build custom reports.

Requirements

• 5+ years of payroll management experience, including multi-state payroll for 300+ employees.
• Expert-level proficiency in ADP Workforce Now (Payroll, Smart Compliance, Reporting).
• Strong working knowledge of federal and multi-state wage and hour laws.
• Experience with year-end W-2 and ACA 1095-C processes.
• Advanced Excel skills for payroll reconciliation and data analysis.
• Authorization to work in the U.S. is required (E-Verify).

Nice to have

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) credential.
• Experience in healthcare, telehealth, or multi-entity organizations.
• Knowledge of administering leave pay offsets (NY DBL, NY PFL, NJ TDI, CA SDI, Unum STD).
• Experience with Jira Service Management or similar ticketing platforms.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance effective day 1.
• 401K with company match.
• Generous PTO plus paid holidays.
• Paid parental leave.
• Supportive environment focusing on team well-being and professional growth.